Fenol JR. Law
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HIRING

Personal Assistant (PA)

Personal Assistant

A Personal Assistant (PA) in a law firm provides high-level administrative and organizational support to lawyers, partners, or legal teams. The role requires discretion, efficiency, and strong communication skills due to the confidential nature of legal work.


* Job Title: Personal Assistant (PA) – Law Firm

* Location: [Office Location / Hybrid / Remote]

* Job Type: Full-time / Part-time

Key Responsibilities:

 

  1. Administrative Support:
    • Manage calendars, schedule meetings, and coordinate appointments.
    • Organize travel arrangements, including flights, accommodations, and itineraries.
    • Handle correspondence (emails, phone calls, and mail) professionally and promptly.

  1. Legal Document Management:
    • Draft, proofread, and format legal documents, letters, and reports.
    • File and retrieve case files, contracts, and other legal documents.
    • Assist with court filings, deadlines, and compliance tracking.

  1. Client & Stakeholder Liaison:
    • Act as a point of contact between lawyers, clients, and court personnel.
    • Maintain confidentiality regarding sensitive legal matters.
    • Assist in preparing for client meetings, including document preparation.

  1. Office & Case Management:
    • Maintain electronic and physical filing systems.
    • Track billable hours and assist with invoicing.
    • Coordinate with other legal staff (paralegals, associates, and clerks).

  1. Miscellaneous Duties:
    • Organize events, conferences, and networking functions.
    • Perform ad-hoc tasks such as research, data entry, and errands

Qualifications & Skills:

✔ Education: High school diploma required; associate/bachelor’s degree or legal secretary certification is a plus.
✔ Experience: Previous experience as a PA, legal secretary, or administrative assistant in a law firm preferred.
✔ Technical Skills: Proficiency in MS Office, legal software (e.g., Clio, LexisNexis), and document management systems.
✔ Soft Skills:

  • Exceptional organizational and time-management abilities.
  • Strong written and verbal communication.
  • Attention to detail and ability to multitask.
  • Discretion and professionalism in handling confidential information.

Work Environment:

  • Fast-paced, deadline-driven legal setting.
  • May require overtime during peak periods (e.g., trials, closings).

Salary & Benefits:

  • Competitive salary based on experience.
  • Benefits may include health insurance, retirement plans, and bonuses.

Would you like a customized resume or cover letter template for this role? Let me know how I can help!

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